Location: Central London

Job Type: Full time 

Compensation: £30,000 - £35,000

Why join us?

If you love food and technology as much as we do, you’ll love life at Vita Mojo. We’re on a mission to revolutionise the hospitality experience for operators and their customers. Through our smart digital products, we’re powering the digital transformation of your favourite pubs, bars and restaurants. And we want a world where everyone gets the meal they’re hoping for. Each and every time.

Our Vita Mojo DNA

We’re proud to have built an award-winning digital platform. Vita Mojo is a positive, energetic and forward-thinking place to work, and when you become a Moji, you’ll be joining a supportive team who’ve always got your back. Our passion for technology and food is matched only by our support for our people.

About the role

💥Your mission as a Project Coordinator at Vita Mojo is to… be the primary point of contact for our clients, ensuring seamless communication and delivering an exceptional experience throughout the project lifecycle. You’ll play a key role in bringing our projects to life—from planning logistics to problem-solving on the go.

With a sharp eye for detail and a proactive approach, you’ll thrive in a fast-paced environment where organisation and adaptability are key. As part of a small, close-knit team, you’ll take ownership of your work, collaborate closely with others, and contribute to our collective success with a problem-solving mindset and a passion for delivering excellence.

The day-to-day

🛠 What you’ll be doing:

• 📅Project Coordination – Assist in developing project plans, timelines, and budgets to keep everything running smoothly.
• 🚛 Logistics & Installations – Organise and oversee time-specific installations, supplier management, and stock control to ensure successful deployments.
• 📢 Communication & Briefing – Act as the central point of contact, keeping install teams, clients, and stakeholders updated throughout the process.
• ✅ Sign-offs & Permissions – Work closely with clients and the sales team to secure necessary approvals, ensuring all requirements are met before installation.
• 📦 Resource & Quality Management – Monitor deliveries, check quality standards, and ensure everything is in place for a flawless execution.
• 🔍 Tracking & Problem-Solving – Keep a close eye on project progress, identify potential roadblocks, and work with the team to find solutions.
• 🤝 Collaboration & Stakeholder Management – Partner with the sales team to manage the project pipeline and keep all stakeholders informed.

Working at Vita Mojo means being adaptable and ready to take on new challenges as we continue to grow. While these will be your core responsibilities, the role may evolve over time based on your own development, aspirations, and the needs of the team. If you love working in a fast-paced, problem-solving environment, we’d love to have you on board! 🚀

About you

💡 What We’re Looking For:

• 📂 Master of Organisation – You thrive in a fast-paced environment, juggling multiple tasks and prioritizing effectively to keep everything on track.
• 🗣 A Clear Communicator – Whether it’s with clients, internal teams, or stakeholders, you communicate concisely and confidently, ensuring everyone is aligned.
• 🔍 Detail-Oriented – Accuracy is key! You take pride in ensuring project documentation, reporting, and logistics are handled with precision.
• 🧩 Problem-Solver – Challenges don’t faze you. You proactively identify roadblocks and find solutions to keep projects moving smoothly.
• ⏳ Time Management Pro – You know how to manage deadlines and adapt to shifting priorities without missing a beat.
• 🖥 Tech-Savvy – You’re comfortable using project management tools and software to streamline processes and enhance efficiency.

It’d be a bonus if you:

• 🗣️ Proficiency in German would be considered a strong advantage, enabling seamless communication with our German-speaking clients and stakeholders.

If you’re someone who thrives in a dynamic, ever-evolving environment and loves being at the heart of successful project execution, we’d love to hear from you! 🚀

Work perks and benefits

🏆 We pride ourselves on our fantastic open, honest, inclusive culture that we have built, and continue to build. 🏗️

As a testament to this, Vita Mojo has secured a place as the UK’s Number 1 startup to work for by Tempo.

Our approach. We work on a hybrid model which means that twice a week you'll come into the office for team collaboration, and the other three days are spent working from home (or hot-desking in the office if that’s your jam!).

💪 We’re proud of the flexibility that we offer our Mojis and want to promote a positive work/life alignment. A one-size-fits-all approach won’t work for every Moji and team, and we encourage you to have conversations with your line manager and team to understand your work preferences and team needs.

The aim is to ensure that Mojis are able to maximise their potential, build trust with their teams, establish an effective work/life alignment and also meet the needs of our growing business! 🚀

💻 Your tech kit. We want to supply you with the best hardware to get the job done. We will set you up with your basic kit when you start and anything else you need once you have some time to get your feet on the ground.

🏡 Work from home kit. When you join we’ll work with you to understand your work from home needs, and get you set up to be your most productive while working from home.

🕰️ Your hours. Where possible, you set your own hours to get the work done in line with your team and company needs. If you’re an early riser, come in as early as you like; if you need to do the morning school run, come in a bit later. At the end of the day, the work needs to be done but we also need you to balance that with life.

🌵 Your work environment. Our bright and spacious offices offer lots of natural light, a jungle of plants, and different spaces to relax and focus on what you need to do.

🍑 Food and drink. We stock all the coffee and tea you can drink when in the office and we’re never without snacks!

💗 Your development. We have found that Mojis who thrive at Vita Mojo embrace a growth mindset and are proactive about their development, find ways to contribute and grow in non-linear (and linear!) ways. We offer support with your development to gain the skills, knowledge and relationships you need to soar, whether at Vita Mojo or later on in your development journey.

🌴 Your holidays. We believe in finding your work life alignment and want you to take advantage of your 25 days of leave, plus public holidays. Your holiday allowance increases after each complete calendar year of service, up to 28 days.

💚 Carer’s Leave. We understand life happens and you may need to take some time to support your loved ones. Whether that be looking after your sick dog, friends or family members. We offer one week (5 days) paid leave to all Mojis.

🐣 Welcoming a child into your life. We have enhanced Parental leave policies! Parental leave is offered to all Mojis after 3 months at the company. Parental leave is the collective term and includes maternity, paternity, adoption leave and surrogacy. Our leave policy is meant to help you navigate through this time as successfully as possible.

We recognise both the primary caregiver (the person who spends most time with the child) and the secondary (typically this is the non-birthing parent). Primary caregivers receive full pay for the first 16 weeks and 50% pay up to week 32.

Secondary caregivers receive full pay for the first 4 weeks and an additional 2 weeks after 36 months of continuous service. It's up to you when you start your leave, we are here to support you through the whole process.

🤒 Your health. We offer 12 days of full pay health leave.

🥳 Your birthday. We love celebrating birthdays, whether through baked goods or gifts, and you also get the day off on (or around) your birthday every year.

🍾 Your social spirit. We love socialising with our fellow Mojis, whether through monthly drinks in the office, quarterly offsite socials (both virtual and in person), celebrating milestones, or anything else that comes up, we enjoy hanging out with each other!

🐶 Dog friendly. We love our furry friends who visit the office! Calling all responsible pet owners to join us! 😊